Title Production Software: Choose the Best One for Your Title Company

What’s the most important decision for your title company’s efficiency, customer satisfaction, and security? 

Choosing the right title production software (TPS). 

Your choice of TPS affects your daily tasks and business operations in real estate. This includes escrow management and a smooth closing experience. 

But with so many options out there, how do you know which platform is best for your company? 

This guide helps you choose title software. It works for both small firms and large companies. You can evaluate software based on features, integrations, and scalability.

We’ll also show you how CertifID can add a layer of wire fraud protection without disrupting your workflow.

Let’s dive in.

Must-have features of the title company software

The right title company production software can improve your operations, saving time, reducing errors, and helping your business grow.

While costs and change can feel like a challenge, modern tools are designed to simplify workflows and boost productivity.

Let’s explore four key features that your TPS should meet.

Core capabilities 

Your title company needs software that covers the essentials—automated document creation, and easy integration across your escrow and underwriter tools while ensuring compliance and securing sensitive data—but it shouldn’t add unnecessary complexity.

The right software strikes a balance. It streamlines processes, enhances security, and integrates smoothly into your existing workflow. 

As you begin to parse title production software, ensure that it includes:

• Title search and examination automation: You need to access property records, tax data, and liens across multiple databases, minimizing manual research time and errors
• Document preparation and management: The best title production software creates, stores, and manages closing documents with standardized templates and version control
• Escrow accounting with built-in safeguards: You’ll want to automate reconciliation, manage client funds securely, and maintain clear audit trails to ensure compliance
• Automated workflows and task management: Fewer tasks mean fewer opportunities for mistakes. Pick a TPS that enhances your operations by assigning tasks, tracking deadlines, and managing file progress from order to closing.

With these core pillars, you’ll complete most title-related tasks with ease.

Security and Compliance

In the title industry, security is non-negotiable. You transfer funds every day, and you need a locked-down system. 

A single breach or fraudulent transaction can make you liable, damaging both your reputation and bottom line.

Reversing a wire transfer is often extremely difficult, with wire fraud recovery rarely guaranteed.

Compliance demands equal attention, with regulations requiring strict adherence to industry best practices. 

Your title production software must provide robust protections and ensure compliance—without creating more headaches.

Here are key security features your system should include:

• Wire fraud prevention: Make sure your TPS protects your transactions with secure verification processes, or integrates with fraud prevention tools like CertifID
• Data encryption and access controls: When you’re moving between files, your TPS must safeguard your sensitive data with encryption and role-based access
• ALTA best practices compliance: At a minimum, your title production software should meet industry standards and include regular built-in compliance checks
• Audit trails and reporting: The devil is in the details. You should always generate detailed transaction histories and customizable reports for compliance and oversight

Business email compromise accounted for over $2.9B in losses in 2023. 

The last thing your title operation needs is security gaps in your software, contributing to these statistics.

Make security a priority for your TPS, and you’ll do yourself a favor whenever you open an order.

Integrations capabilities

Integrating with other tools is crucial for a smooth, efficient workflow. 

The right title company software should connect with the platforms and services you already rely on. This saves time and reduces the risk of manual errors and workflow disruptions.

For example, CertifID integrates with popular title production systems (TPS) like SoftPro, ResWare, or RamQuest.

These integrations provide a security layer for your wire transfers without requiring you to switch platforms or overhaul your processes.

Consider these features as you review your title production software options.

• Connection with major service providers: You’re going to want to connect with underwriters, tax services, and other vendors
• E-recording integration: As services become increasingly digital, your TPS should manage and electronically record documents with county offices to save time and reduce courier costs
• Remote Online Notarization (RON): E-closings are increasing. Do not neglect the value of being able to support digital closings to meet modern consumer expectations
• Security tool integration: As mentioned, you’ll want to integrate essential security services like CertifID for an extra layer of fraud protection

User experience and support

Your team needs a system they can master quickly and use confidently. 

An intuitive design reduces training time, while helpful support ensures you're never left searching for answers when issues arise.

Your TPS should enhance productivity so look for these essential features:

• An intuitive interface: A user-friendly design reduces training time and boosts efficiency.
• Training resources: Onboarding and ongoing education to ensure you get the most from your software.
• Customer support availability: Reliable support through phone, email, or chat when you need it most.

You’re going to spend a lot of time in your title production software. Make sure you can use it to its fullest extent!

Evaluating the best title company software

Title companies have different needs based on their size and goals. 

Choosing the right title production software is about finding the perfect fit for your operations. 

It’s best to first consider your agency’s size, workflow complexity, and growth plans. 

When your software is tailored to your needs, it becomes an asset.

Here’s what we recommend as a basis for analyzing your company’s needs.

Small title companies (1-10 users)

For small title companies, efficiency, and affordability are crucial. 

Limited resources and staff mean you need software that delivers essential functions without complexity or high costs. 

Here’s what to prioritize:

• Cost-effectiveness: Budget constraints are real for smaller firms. Look for affordable solutions that cover core features like title production, document management, and escrow accounting
• Easy implementation: Time is money, and small teams can’t afford lengthy onboarding. Choose software that’s quick to set up and intuitive to use, minimizing disruption to your daily operations. The faster your team can adapt, the sooner you can close your deals.
• Basic feature set: You don’t need all the bells and whistles. Focus on essential functions: title search automation, document preparation, and secure escrow management. Simplicity in features can often lead to greater efficiency
• Minimal IT requirements: Smaller firms often lack dedicated IT support. Opt for cloud-based solutions that handle updates and maintenance for you. This eliminates the need for complex in-house systems and reduces technical headaches

‍

Medium title companies (11-50 users)

Medium-sized title companies operate in a space where growth and efficiency must go hand in hand.

You need software that balances powerful features with ease of use and can scale as you expand.

Here’s what to focus on:

• Scalability: Your business is growing, and your software needs to keep up. Choose solutions that can handle increasing transaction volumes, new team members, and additional offices without performance issues
• Advanced automation: Efficiency is key when managing higher transaction volumes. Look for tools that offer automated workflows, task management, and document processing to save time and reduce errors
• Multiple user management: With more staff comes the need for clear roles and permissions. The software should offer user management capabilities to ensure security and  collaboration
• Integration capabilities: As you grow, connecting with other tools and services is essential. Ensure the software integrates with third-party platforms, underwriters, and security solutions like CertifID for wire fraud protection

Large title companies (50+ users)

For large title companies, complexity and scale are the name of the game. You need software that can handle enterprise-level operations across multiple branches. 

Here’s what to prioritize:

• Enterprise-level features: Comprehensive functionality for handling large transaction volumes, complex workflows, and high-level reporting
• Multi-branch management: Tools that allow you to manage multiple offices seamlessly, ensuring consistency and efficiency across locations
• Advanced reporting: Detailed analytics and customizable reports that give insights into your business performance and help with strategic decisions
• Custom API access: Flexibility to integrate custom tools and build workflows tailored to your needs

The right software for large title companies offers the power, flexibility, and security needed to handle complex operations.

Now that you know what best fits your company size, let’s review the top title production software and its different benefits.

1. Softpro—feature-rich flexibility

SoftPro is a reliable solution. It offers flexibility and strong features. This makes it a popular choice for many title agencies.

‍Best for: Small to large title agencies

Pricing: Pricing can vary depending on your specific needs. They offer three tiers of packages:

• Standard 
• Select
• Hosted

If you’re wondering which plan is best for you, compare the Softpro feature overview below.

Best features for title companies:

• Document management and e-recording
• Customizable workflows
• Escrow accounting

If you’re already a CertifID user, you’ll be glad to know that we integrate directly with SoftPro. This means your orders are secure without having to switch between tools. 

It’s also accessible directly through the 360 Marketplace within SoftPro.

‍What people are saying: 

SoftPro has a 4.1/5 star rating on G2. 

Users praise SoftPro’s efficiency, intuitive design, and support services.

Many note improvements in automation, workflow management, and remote work capabilities. 

The main complaints are specific to individual users, citing speed or other UI enhancements that could help the product.

Read more on G2 from SoftPro users.

2. Qualia (ResWare)—automation powerhouse

Qualia, which owns ResWare, is known for its automation and custom workflows. This makes it great for managing many transactions.

Best for: Medium to large title companies

Description: Qualia is a cloud-based platform that connects everyone involved in a closing, making collaboration easy.

Pricing: According to Capterra, pricing starts at $3,999/year for their basic package. However, pricing is heavily based on your needs. Reach out to Qualia for a quote.

Best features for title companies:

• Workflow automation to reduce manual tasks
• Built-in accounting and fraud protection
• Marketplace integrations for seamless vendor access
• Remote Online Notarization (RON)

Some good news for CertifID users? 

Qualia’s ResWare and CertifID integrate directly—including our PayoffProtect software, which can protect you from mortgage payoff fraud.
‍

What people are saying: 

With a 4.7/5 star rating on G2, users love Qualia’s ease of use and all-in-one features. 

Great for streamlining workflows and keeping everyone on the same page.

3. RamQuest—scalable solution

RamQuest offers customizable tools for title and settlement work. It scales well if you’re growing or need flexibility.

Best for: Small to large title companies

Pricing: Options for on-premises or cloud-based. Pricing depends on your specific setup, so get in touch for a quote.

Best features for title companies:

• Customizable workflows
• Integration network via Closing Market
• Escrow accounting tools
• Client communication

Like SoftPro and ResWare, CertifID also integrates directly with RamQuest. 

This makes it easy to bring our wire fraud prevention solutions right into your processes. 

It works like this:

What people are saying: 

RamQuest has a 4.1/5 star rating on G2. 

Users generally love the flexibility and integrations but note there’s a learning curve for new users.

4. Settlor—cloud-based efficiency

Settlor offers cloud-based tools to streamline title production and closing processes.

Best for: Small to medium-sized title companies

Pricing: Pricing varies—reach out to Settlor for a quote.

Best Features for title companies:

• Customizable workflows
• Integrated reporting tools
• Easy document management

What people are saying: 

Users appreciate the modern, modular interface and cloud-based accessibility. Good for teams working remotely.

5. Closers’ Choice (AccuTitle)—user-friendly system

Closers’ Choice offers straightforward tools for managing title, closing, and escrow work.

Best for: Small to medium-sized title agencies

Pricing: No clear pricing exists as it depends on chosen features—contact them for a quote.

Best Features for title companies:

• Intuitive interface
• Customizable reports
• Solid customer support

What people are saying: 

Known for its ease of use and strong support. Great for small teams that need reliable, straightforward tools. Users speak often about the great customer experience.

6. E-Closing—modern cloud solution

E-Closing (ClosingVue) is a cloud-based system that’s easy to learn and quick to implement.

Best for: Small to medium-sized title agencies

Pricing: E-Closing is transparent about its production software pricing. 

There’s a one-time $995 setup fee. 

Then you can choose a Subscription Pricing at $75/month or Transaction Pricing at $25 per closed file. 

There are additional options for daily reconciliation pricing—head to their pricing page for more information.

Best Features:

• Secure messaging
• Branded client portal
• Real-time status tracking

What people are saying: Quick to learn and easy to use. Perfect if you want to get up and running fast.

Choose the right title production software

Selecting the right title production software can transform your agency’s efficiency, security, and overall success. 

Remember:

• For small title companies: Focus on cost-effective solutions with essential features that are easy to implement and require minimal IT support
• For medium-sized agencies: Look for scalable software with advanced automation, multiple-user management, and integration capabilities
• For large firms: Opt for enterprise-level platforms that offer multi-branch management, advanced reporting, and custom API access

No matter your company’s size, security should never be optional.

Integrating wire fraud prevention tools like CertifID ensures your transactions are protected without disrupting your workflow. 

With integrations into leading platforms like SoftPro, ResWare, RamQuest, and AIM+, you get peace of mind and operational efficiency.

Ready to enhance your security? Request a demo of CertifID today.

‍